3 AI Tools For Creating SOPs For Your Business
BlogApril 30, 2024

3 AI Tools For Creating SOPs For Your Business

3 AI Tools For Creating SOPs For Your Business

robot hand and human hand

Photo by Cottonbro Studios

Did you know that you can create and streamline your business’ SOPs with the help of AI tools?? If you haven’t thought of that, here’s a roundup of 3 AI tools and their benefits that can empower your business processes!

If you’re a startup business owner, chances are you have done some research that you think will help you get started, including your standard operating procedures (SOPs). 

Congratulations on this milestone! You’re ready to go on the next step!

Your SOPs will be the backbone of your business, helping you steer the wheel to the right direction. As a startup, this element is fundamental to building your success. When things get rough on the road, you can continue to furnish and polish your SOPs so your business will sail on more smoothly.

But what if you’re not sure how or where to begin creating your SOPs? 

Thankfully, we live in the age with Artificial Intelligences (AI)!

Want to know how AI can support your business and smoothen your SOPs? Get guide with our system specialists through our Grow With The Flow program!

How AI Can Empower Your Business

robot AI hand in blue background

Photo by Tara Winstead

You might be thinking, AI??

Don’t worry, it’s not as intimidating as it sounds! In fact, using AI can be a powerful tool to empower your business.

And don’t feel threatened at the thought that AI might replace humans. No, it doesn’t! What it does is supporting us so we can do things efficiently in a shorter period of time. 

That’s why we need to learn how to harness AI tools’ incredible capabilities to enhance our existing processes and workflows. You know, with our human touch, because our business deals with human! 

Three Best AI Tools for Business SOP Creation

So, are you ready to explore how AI can take your business to the next level?

Here are our top 3 AI picks to help you get those SOPs solidly in place!

How to Use ChatGPT in Creating Business SOPs

ChatGPT

Photo by Sanket Mishra

Of course, first up, ChatGPT!

ChaptGPT or openai has flooded the digital world in the past year since it was launched, and it’s so good, we can’t blame them. 

With ChatGPT, you simply input your requirements, and voila! 

ChatGPT generates clear and concise SOPs tailored to your needs in just a matter of SECONDS! It’s so phenomenal and it saves so much time.

There’s the GPT 3.5 version or the free version and the GPT 4 – their “smartest, and most capable model which includes DALL-E, browsing and more.”

Just be sure to input the prompts as clearly as you can to get the best out of it. 

We’re also exploring other options like Meta AI, like this chia pudding query.

meta ai chia pudding results

Let’s see how this stacks up against ChatGPT, eh? But for now, ChatGPT wins!

And seriously, if we can get detailed instructions about a recipe, imagine the details it can provide you when you ask for guides in creating your SOPs?

How to Use Tango in Your Business SOP Creation

Once you’ve got your SOP properly detailed and documented, the next thing you’d want to do is to make sure you and your team members are on the same page. 

Might sound tricky, but it’s actually easy with Tango!

If you haven’t heard about it, Tango is a software tool that hcan help you create training walkthroughs for your team in just minutes.

Yes, minutes!

Need to do a training on properly filing out a specific form in the business? Load up the instructions in Tango and it will generate the visual step-by-step process for you.

Using Tango will ensure that your team is not lost in translation with your business’ SOPs. Once you’ve got all the needed visuals, you can then put your SOP in a folder in ClickUp or a process manual where your team members can easily access them. 

Fantastic, right?

How to Use Loom to Support Your Business Systems

Now, sometimes, SOPs need revamping. You might need to do a little polish here and there, or there are just some team members who have additional questions. 

If such scenarios arise, Loom videos can save your day. 

For short demos or quick answers, you can screen record and provide further guidance to your team members. Just copy the link to share the video and you’re good! What we love about this is that it has autotranscriptions.

So if your team members would like to extract your exact instructions, transcriptions can save them so much time!

If you haven’t tried Loom, we highly suggest you try it today for free. For the free account, you can create up to 25 videos with 5 minutes time-limit each. That’s a lot for a free trial!

But if you want to record extended videos, the paid version is a good investment.

How Narvaez Found Business Support Using AI and Other Tools

Now, let’s hear a real-life success story, Narvaez Sodhi. 

Like many business owners, Narvaez was feeling overwhelmed with his workload and struggling to keep up with his business systems. 

Knowing that he needed help, he underwent Grow With the Flow with TGH. 

With the help of our experts, Narvaez revamped his SOPs and embraced AI tools and even a project automation tool like ClickUp. Then he shared all these with his superstar Champion, Sharon.

The result? 

Narvaez was able to take a much-needed holiday (one and a half months!) while his business ran smoothly in his absence! It was so fantastic to hear!

Hear his full story here:

Disclaimer: We forgot to record the video of this interview, but thankfully, we’ve got FireFlies AI embedded in every call, so we captured everything!

Now that’s the power of AI and effective systems!

Let our TGH Experts Lend a Hand!

colleagues dicussion

Photo by Fauxels

It’s time to embrace technology and harness capabilities to power up your business. As progressing business owners, we should not shy away from AI tools.

So, are you ready to take your business to the next level with AI and effective systems? Our team of experts is here to help! 

Whether you need guidance on implementing AI tools or revamping your SOPs, our Grow With the Flow program is the perfect fit for you.

Check more details about Grow With the Flow here, or book a call with our Growth Strategist to help you get started!

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Best Automation Tools for Business
BlogApril 26, 2024

5 Best Automation Tools to Use for Business Growth

5 Best Automation Tools to Use for Business Growth

Best Automation Tools to Use for Business Growth

Photo by RDNE Stock project

Modern times call for modern solutions. Here are 5 automation tools and some bonus automation ideas you can use to turn your business bottlenecks into a well-oiled scaling one! 

Aside for delegation, automation is becoming the name of the game when it comes to freeing your time while running a successful business.

When you automate some of your business workflows, you can cover a lot of ground without spreading yourself too thin – in amazingly short time, with almost zero errors (if the automation is set up right, of course)!

So, what are these life-savers – automation tools?

Automation tools are software platforms or applications used to automate repetitive tasks or processes within a business. With the automated processes replacing manual work, it allows business owners to save time and reduce errors.

You can actually use automation tools for a wide variety of workflows depending on the needs of your business. 

For example, you’re building a sales funnel. With automation tools, you can create a workflow design, set up trigger-based actions (like sending out emails) when a prospect comes in, and even integrate tasks with other tools you are using to ensure a smoother, well-oiled system running, even when you’re sleeping. 

The best part? You also have analytics and results reports right there! These reports can help you make more meaningful decisions for your business. 

The aim of automation tools is not to replace human workforce, but increase their productivity by taking care of the repetitive and minute tasks through efficient and automated triggers.

So, with this powerful secret right at your fingertips, your business can improve in productivity, optimisation, and efficiency, and get so much time saved.

If you want your systems and workflows streamlined, automation tools are your ally. Speak with our Growth Strategist to know how our Grow with the Flow program can guide you with that!

Note: Portions of this article were generated with the assistance of AI.

Best Automation Tools to Use in Growing Your Business

Tool #1 – GoHighLevel

GoHighLevel Website

Photo from GoHighLevel Website

The first one– GoHighLevel (GHL). 

GHL is like an all-in-one one-stop-shop solution for marketing, sales, and client management. Within, you can easily create websites and landing pages, funnels, surveys or forms, appointment scheduling (surpasses Calendly!), and launch different kinds of campaigns to nurture your leads. 

Their goal? Capture, Nurture and Close deals! The interface is also user-friendly and will help you navigate through, set up automation and triggers, and generate results easily. 

If you’re going to ask what platform we’re using at TGH, we’ll openly tell you – it’s GoHighLevel (GHL). We’ve used other platforms, but GHL met all the needs TGH needs, and it’s so handy!

If you’re eyeing GHL, we’ve got our systems team up who can help you set it up! Just book a discovery call with us here – at no charge! (and did we mention this booking link is also powered by GHL?)

It’s time to let go of most of the manual grunt work and say hello to streamlined processes that drive growth and free up your time!

Tool #2 – HubSpot

Hubspot Website

Photo from HubSpot Website

Next up, HubSpot! 

If you’re into strengthening your inbound marketing, sales, and customer service automation, HubSpot is the best platform for you. 

From email marketing and lead nurturing to CRM and analytics, HubSpot has everything you need to attract, engage, and delight customers at every stage of their journey. 

With HubSpot, you’ll have the tools to scale your business and deliver a top-notch customer experience. After all, the business is all about our customers, right? 

With HubSpot’s integrations and proper set up, you’re sure your customers are properly nurtured and are up to date with your business. 

By the way, if you want to hit that 5-star client reviews, download our free resource, The Art of WOW here!

Related read: How to Achieve Five-Star Customer Service Experiences in Your Business

Tool #3 – MailChimp

MailChimp Website

Photo from MailChimp Website

Email marketing automation? MailChimp is king! 

With its user-friendly interface and powerful automation features, MailChimp makes it easy to create targeted email campaigns, automate customer journeys, and analyze campaign performance. 

If you’re not well-versed with how to make your newsletters more attractive, MailChimp also have templates you can customise and add your company’s branding. 

So if you’re a small business or a large enterprise, MailChimp has the tools you need to grow your audience and drive conversions.

Tool #4 – Zapier

Zapier Website

Photo from Zapier Website

Using different platforms and want to connect them all together? You can do that with a few Zaps!

This is what makes Zapier unique – it is the ultimate automation powerhouse, connecting your favourite apps and automating workflows with ease. 

With Zapier, you can create “Zaps” to automate repetitive tasks, such as syncing data between apps, triggering actions based on specific events, and automating multi-step workflows. 

With its intuitive interface and extensive app integrations, Zapier has become a must-have tool for any business looking to streamline operations and boost productivity.

Tool #5 – ActiveCampaign

ActiveCampaign Website

Photo from ActiveCampaign Website

ActiveCampaign is another email marketing tool with outstanding automations and integration features. 

Inside, you can create personalised email campaigns, automate customer journeys, and segment your audience for targeted messaging. Just set triggers in place, and watch the magic of automation perform its work.

This is a good tool for startup businesses who are starting to drive engagement, nurture leads, and grow the business.

Bonus Automation Ideas

bonus automation tools

Photo by Andrea Piacquadio

If you haven’t thought about it, you can also automate a few more things in your business such as virtual phones, chatbots, accounting softwares, and even invoicing and payment!

Company virtual phone systems are cloud-based communication platforms that allow you to manage phone calls, voicemails, and messages online. 

Like normal phones, some of these software has call forwarding, voicemail transcription, and call routing. Examples of these are CallHippo, Zendesk, and DialPad.

If you want to appear like your business is online 24/7, chatbots for customer support are a life-saver!

These AI-powered programs can automate customer interactions, answer common queries, and provide support which helps you save so much time. Plus, it raises your credibility and reliability to your prospects’ view, because they know you’re there, even when you’re not! 

To start, you might want to check out this list for the Top Australia Chatbot Developers.

How about financial management? 

Platforms like QuickBooks and Xero can actually make your life a lot easier! They have automated financial features like invoicing, expense tracking, and financial reporting, allowing businesses to manage their finances more efficiently and accurately.

If you need it, these tools can also be integrated with a wide range of third-party apps and services, making it easy to connect and automate various aspects of business operations.

You can also streamline your invoicing and payment processes, thanks to technology and AI. Popular payment gateways like Stripe and PayPal make it easy for businesses to accept online payments and track transactions in real time.

Let the Automation Begin!

guy talking on the phone with laptop

Photo by Andrea Piacquadio

And there you have it – a roundup of the best automation tools to help you grow your business!

Remember that you don’t always have to do it on your own. To streamline your processes, minimise human errors, and free up your time so you can focus on the more important things in your business, embracing automation is the key.

Carefully lay out your current workflow and see which ones need to be delegated to someone else (we’ve got Champions to help you there!), automated, or just simply eliminated.

If you’re unsure how to begin, our Grow With the Flow program might just be the missing link you’re looking for! Don’t let those thoughts just be in your head. With our Systems Specialist, you will be able to create 30-60-90-day plan to enforce in your business,which potential tools to use, and run your business smooth as butter.

Lay them all out and let our Growth Strategist untangle your processes and help you streamline them. Click here to book your first FREE discovery call with us!

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BlogApril 16, 2024

5 Tips to Optimise Your Business Process so Your Business Can Scale

5 Tips to Optimise Your Business Process so Your Business Can Scale

woman showing five

Photo by Andrea Piacquadio

Looking for ways to optimise your business process? We’ve compiled 5 easy business optimisation techniques you can follow in a heartbeat! 

Business owners build their own business to have freedom. More time for themselves and for their family, like going on a holiday without worrying too much about the business!

That seems like a fanciful idea, right? But hey, reality check — that’s not gonna happen easily. 

Especially if you’re a startup, chances are you’re on a one-man-team mode: managing day-to-day operations to keeping up with rapid expansion, like you’re spinning plates in a hurricane.

The answer to releive yourself from the overwhelm is to SCALE!

And that’s the elephant in the room. 

As exciting as it may sound, scaling is often littered with challenges, obstacles, and overwhelm.

And we know how that feels!

So, to help you let go of the excessive stress of hunting tips and techniques to grow your business and optimise processess, we’ve gathered 5 easy yet effective ones you can (almost instantly) apply!

Book a call with our Growth Strategist to get expert guide on business optimisation and grow your business the right way!

Optimise Your Business Process with These Easy Tips

Photo by Cotton Bro Studios

1. Use a Centralised Project Management System

The most common struggle in running a business being unable to keep track of each task and deadlines. Most of the time, business owners rely on post-it notes, Google Sheets, and other conventional ways to keep track – which are becoming outdated because of the fast-paced happenings in the digital world. 

To be honest, they just couldn’t keep up! 

So imagine if you have one-stop-shop where you can wrangle tasks, rally your team, and keep a tight ship with just a few clicks. We’re talking about embracing centralised project management systems into your business!

Our team at TGH uses ClickUp to keep things organised and on track. We love its features like project and task management, collaboration tools, and customisable workflows, helping us avoid missing deadlines.

Tasks and jobs are done in literally just a few clicks away!

Related read: Why You Need a Project Management Tool Like ClickUp in Your Business (and Life!)

2. Enhance Workflow through Automation Tools

You know the saying, “Work smart, not just hard”? That’s what automation is all about! 

In this digital world, if you haven’t implemented automation in your workflow, you’ll probably lag behind in the long run. 

In a nutshell, automation tools empower you by automating repetitive tasks, reducing errors, and freeing up time for more strategic activities. 

Whether it’s streamlining email marketing campaigns, automating data entry processes, or automating customer follow-ups, these tools can help you maximise efficiency and drive growth to your business.

Plus, it saves so much time!

If you’re using project management systems like ClickUp, most of them have triggers you can set up so you can get reminders and to track your tasks for your internal team. 

When dealing with clients, most Customer Relationship Management tools also have automations that can be set up with in them. 

These features are used to steamline client interactions such as contact management, sales automation, lead tracking, customer support, and marketing automations.

Examples of these CRMs are HubSpot, Zoho, SalesForce, Keap, ActiveCampaign, and GoHighLevel (GHL).

There are also stand alone automations like Zapier, if you want to connect different tools with each other. 

Our tip? Do your due diligence and see which CRM fits your business needs best. Then dig a little deeper and trigger those automations for a better, smoother-sailing workflow!

And if you want to try out GHL, we’ve got some experts in the house who can help you out! Just reach out to our Growth Strategist and let’s get automating. 

3. Leverage Data Analytics for Informed Decision Making

printed data with a notebook and laptop

Photo by Lukas

Let’s not leave the numbers down the drain. And with numbers, we mean data analytics. To better optimise your business, make sure you’re also keeping track of the results! 

The beauty of data analytics is that it provides businesses with valuable insights into their performance and customer behavior. WIth the data at hand, business owners can now make more informed decisions, identify opportunities for growth, and drive business success. 

So, if you leverage data analytics effectively, your business can gain a competitive advantage in today’s data-driven marketplace.

And here’s what makes things easier: if you have a project management tool and a fab CRM in your business, this makes data gathering and analytics a breeze!

It has built-in data analytics where you can see all the results of all your campaigns. From there, you can know the next steps to take to level up your business game.

4. Get connected with the experts in setting systems up

ClickUp experts, meeting

Photo by Antoni Shkraba

After reading the first three tips, chances are that you’re quite overwhelmed with information overload. 

Where do I start? 

How? 

Where can I get help to put these information into action?

Don’t worry, our tip #4 is coming into rescue!

To get started with all these fancy tech and stuff, it is important that you connect with systems experts to help you out. Because let’s face it, we can’t do things alone, especially when you’re doing things the first time. 

Whether connecting with experts through a networking event or through discovery and coaching calls, these steps will help greatly to make sure that  you start with the right footing. 

By the way, our Grow with the Flow can help out diagnose your business needs and get your full end-to-end business workflow systems and processes in place.

And if you’re just looking for help to set your systems up, we’ve got a superstar team of Systems Specialists to help you out! Just connect with our Growth Strategist to know how to start!

5. Outsource Non-Core Tasks to Champions

Last but certainly not least, let’s talk about the power of outsourcing. 

By delegating non-core tasks to Virtual Assistants (AKA Champions), you can free up valuable time and mental bandwidth to focus on the big picture. 

Need someone to handle administrative tasks, customer support, or social media management? Our Champions have got you covered! 

With their expertise and dedication, they’ll take care of the day-to-day tasks so you can focus on driving growth and innovation.

If you’re kind of nervous about handling a virtual team, we’ve got loads of tips up our sleeves tohelp you out! 

Related read: The Future of Work: Virtual Performance Management Made Simple

Case Study: How Joe Tucker Systemised Property Principles Group with the help of a Virtual Assistant

Cheryl Leong and Joe Tucker

But don’t just take our word for it – our client-turned-friend, Joe Tucker of Property Principles Group can share a lot more!

Being a startup property business owner, Joe observed that most businesses stumble on a common thing: they are not usually prepared to cater all the clients and requests when a sudden influx of clients come. 

They have good processes to begin with, and because of the fantastic service he offers, there comes the good problem – how to serve the growing numbers of clients coming in. 

Being a one-man-team, he found himself spreading himself too thin, working longer hours, and sleepless nights just to make sure all clients are well-taken care of. 

But despite all his efforts juggling all the balls, he still dropped some of them. He saw how suddenly, his neat process is now overwhelming and disorganised, and he’s struggling to keep up with the demands of his growing business. 

Then he met The Growth Hub, and there was like a lightbulb moment – this is a chance to turn things around and regain his control!

He booked a call, spoke with our Growth Strategist, and underwent our Grow With the Flow program. Throughout the process and with the help of our experts, he was able to uncover areas for improvement, optimised his workflows, and embraced tools like project management software, CRMs, and automation like never before.

He finally learned the ropes of systemising his processes and brought some much-needed order to the madness!

And the best part? 

Joe now has a Champion by his side every step of the way – someone support him to keep the wheels going (even when he goes on a holiday!) as he scales his business to new heights. 

With this clarity and efficiency, Joe is now able to take on more clients, work smarter (not harder), and reclaim his time and sanity in the process.

Watch his full story below:

Joe’s story is just one of the many stories that TGH was able to support. 

These are testaments that when you have the right tools and support systems in place, you can transform yourself and your business into something greater.

Optimise Your Process with TGH!

The Growth Hub Champions and Heroes

And there you have it! Easy business optimisation tips that will help you grow your business and help you let go of the chaos and stresses of running a one-man show.

Yes, we cannot add more hours in a day, but we sure can multiply what we can do by embracing automation, delegation, and optimisation of business processes.

Systemising your business may not be a walk in the park, but with the right tools, guidance, and help from the experts, you can make it happen!

If you’re in need of help with your business’ system set up, or looking for a superstar to assist you in your day-to-day tasks, our Growth Strategist can shed you some light. 

Book a complimentary call today and witness your business transform from mediocre to outstanding! 

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